Other Reimbursable Expenses

Telephone

Long-distance business calls made by using a personal cellular phone or personal calling card will be reimbursed when properly documented. Telephone calls should be listed separately on the Travel Expense Report. Long-distance telephone calls charged to the hotel room are not reimbursable due to the typically excessive cost involved. See non-reimbursable expenses.

Internet Service

Hotel internet service fees will be reimbursed if the service is necessary to perform University business and free services are not available. Fees for internet services obtained on airplanes or in airports will only be reimbursed if the service was needed to perform University business prior to or during the flight period and no other option is available. Reimbursement is at the discretion of the appropriate supervisor.

Supplies/Postage

At times, an employee may need to purchase supplies or postage for University business while traveling. These costs may be submitted on a Travel Expense Report. Reimbursement is at the discretion of the appropriate supervisor.

Baggage and Excess Baggage Fees

Charges for baggage and excess baggage will be reimbursed if the baggage is required for conducting  business of the University. Documentation of the additional fees is required.

Inoculations

Charges for inoculations will be reimbursed if required for University-related travel.

Other

Other expenses not previously listed will be reimbursed at the discretion of the appropriate supervisor.