Intentions & Room Selection For Current Students: Academic Year 2025-2026
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Guidelines & Instructions for ALL Current Students
Every February, we ask all students at Valparaiso University to confirm their intention for the next school year. Please be sure to complete the items required based on your current student status (commuter or residential student) below:
Commuter Students: All current commuting students must participate in the Commuter Student Verification Process. Please visit the COMMUTER page to review your intention process and deadline.
Residential Students: All students who are currently living in campus housing (including university-operated Promenade Apartments and the Sorority Housing Complex) must participate in either the Online Housing Reservation or Cancellation process. Students must visit the Housing Self-Service Portal (via DataVU) beginning Wednesday, January 29, 2025 in order to indicate to the Office of Residential Life your intentions for the 2025-2026 academic year. Please review the important dates below to view the entire process:
Date | Process Item or Event |
---|---|
Wednesday, January 29th | Returning Student Housing Application Available in DataVU/Housing Self-Service Portal (residence halls & apartments) |
Friday, January 31st | Current Medical Accommodation Confirmation Form Due (please check Valpo email for more details) |
February 10th -14th | Open House and Roommate Socials: 7:30-8:30 pm
|
Friday, February 28 | Deadline to apply or cancel for Fall housing and confirm roommates (at least one) |
Wednesday, March 19th | Room Selection Online Appointment Date/Time sent via email |
March 24th-27th | Returning Student Online Room Selection Process Open in DataVU/Housing Self-Service Portal (residence halls & apartments) |
Friday, March 28th | Apartment Waitlist Open |
April 15th | 25-26 Room Assignments & Roommates visible in DataVU/Housing Self-Service Portal |
REMINDER: All students with less than 6 semesters of living in campus housing before the start of the Fall 2025 academic semester are required to live in University-operated housing. Summer housing does not count towards semesters on-campus.
Students who intend to live in campus housing for the 2025-2026 academic year should visit their Housing Self-Service and complete an On-Campus Housing Application for Fall 2025 no later than Friday, February 28, 2025. Students who sign up after this date will be assigned housing but will not be able to pick a room.
Click here to view the 25-26 Academic Year Housing contract
Click here to review a Returning Student Housing Application Guide
Roommates are Important This Year!
Due Feb, 28th!
No Roommate = No Pick of Room
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NEW THIS YEAR: All returning students who would like to pick their room MUST HAVE at least one (1) ROOMMATE confirmed in their Housing Self-Service Portal by February 28th, 2025. If you do not have at least one (1) roommate confirmed by this date, you CANNOT pick a room. You will be placed by our Associate Director based on your room/hall preference and with roommates based on your living preferences listed in your Returning Student Housing Application.
Students will need at least one (1) confirmed roommate to be go through room selection as rooms need to be filled to capacity during the selection process. We have a limited inventory of each type of room space, the majority of our inventory consists of double rooms. We encourage students to have multiple back-up plans if their first, second or third choice is not available. Our office will send daily updates throughout the room selection process with what spaces are still available.
If you do not have a mutually matched roommate by February 28th, 2025, you will NOT be able to pick a room this year. You will, instead, be placed in a room based on the preferences listed in your housing application (room/hall and living preferences).
Searching for a Specific Roommate?
Students will only be able to search for and request a roommate only after that person has also completed the On-Campus Housing Application. If you cannot find your desired roommate, then they need to complete the On-Campus Housing Application.
To find your desired roommate(s) log into your “Housing Self-Service”. Under the Room Selection Tab, select Roommates, you will then be able to search your roommate(s) based on their name. When you find your roommate(s) you will request them which will send them an email notification. Your roommate(s) will need to log into their Housing Self-Service to confirm you as their roommate. All students must be mutually matched by February 28th, 2025 to be able to select a space.
Please review our Roommate Selection Guide for Returning Students for step by step instructions.
If you do not have a roommate in mind, you may search for one via the Advanced Room Selection Search function. Roommate socials will be held in conjunction with residence hall open houses to assist you in finding a roommate in your desired hall.
Prior to room selection, please make sure that all roommates in your group are fully matched. If your desired roommate is not a current student at the university, please reach out to reslife@valpo.edu so we can assist you with your specific situation.
If your first room option is not available and you wish to re-group during the room selection process you are able to do so. Please communicate your back-up plans with your potential roommates so all impacted parties are aware.
Selecting a Room- March 24th-27th
After completing an On-Campus Housing Application for the 25-26 year, and finding at least one roommate, students must select a bed in on-campus housing through the Room Selection Process the week of March 24th-27th, 2025.
Please see below for a list of all the upperclassmen buildings that will be available next year. Please note, we are only offering limited single rooms in each building. Most will be double rooms with a few triple and quads.
Buildings: All of the halls listed below will offer specific room types for Returning Students. All upperclassmen rooms are airconditioned.
- Beacon Hall
- Guild-/Memorial Hall
- Wehrenberg Hall
- Sorority Housing Complex- must be a confirmed member
- Promenade Apartments- Only students who have resided for four or more semesters on- campus are eligible for the on-campus apartments.
To learn more about these halls, view our Residence Halls here OR attend an Open House to get a tour with an RA! Dates are listed in the IMPORTANT DATES link near the top of this page.
Room Types: All of the halls listed below will offer specific room types for Returning Students. All upperclassmen rooms are airconditioned.
- Double Rooms (majority of rooms)
- Limited Single Rooms in GM and Wehrenberg
- Triples in GM and Beacon
- Quads in GM and Beacon
- Suites of 6 and 8 in Beacon
Students who complete the Housing Application by Friday, February 28th AND have at least one roommate confirmed, will be arranged in total cumulative credit order with the student with the highest number of credits receiving the highest priority. Cumulative GPA will be used to break ties. For example, a student with 72 credits and a GPA of 3.60 will receive higher priority than a student with 72 credits and a GPA of 3.58. Student housing deposit dates will be used in the event of a tie in GPA, with the earlier deposit date receiving higher priority. Once the list is arranged, students are then assigned a selection date/time.
On Wednesday, March 19th, you will be sent your Room Selection Appointment Time/date via your Valpo student email. Students will also be able to view their room selection date and appointment time in their Housing Self-Service Portal.
Room selection will occur Monday, March 24 – Thursday, March 27. If a student has a roommate selected and confirmed, the person with the earliest appointment time can select the room once it is their appointment time. Students are only able to see available rooms that match their group size. For example, if a student in a two-person grouping, they will only see vacant two-person spaces. At that point, all confirmed roommates will be “pulled” into the room as well. A student can pick their room on or after their appointment time. Please note new student are released into the system every two minutes so inventory will change as students select.
Students currently participating in overseas programs who are not registered for classes and/or will not have equivalent credits posted to their academic record by February 28, will have 15 credits added to their total for each semester for which it is appropriate. This applies to students in the Cambridge, and Reutlingen programs, among others.
Special Interest Housing
Please be sure to review the information below for our Special Interest Housing Communities- this is important information concerning how to pick your room in each of these areas:
Beacon Hall will be part of General Room Selection. Groups who wish to reside in Beacon Hall must fill an entire suite.
- Beacon Hall consists of 4-, 6-, and 8-person suites.
- Complete the Returning Student Housing Application in Housing Self-Service and select/confirm all roommates and suitemates by Friday, February 28.
- During your designated appointment time, you may select from the available suites for you and your confirmed roommate and suitemates.
- The person with the earliest appointment time can select the suite. At that point, all confirmed roommates will be “pulled” into the suite as well.
- Students will only be able to see and select a suite if their group can fill the entire suite to capacity. There are limited amounts of each size suite. Beacon has the largest inventory of 8-person suites, followed by 6-person, and then 4-person suites.
- The individual selecting the suite for the group will need to place each individual in a room within the suite, so please have this information ready during your selection time.
DONT PICK A ROOM! But do…
- Complete the Returning Student Housing Application by the deadline listed above.
- The faculty of your program will then be in contact with you about your placement.
- The Office of Residential Life will assign you to the space designated by your program director, so you will NOT need to pick a room.
- If you have questions, contact your program director:
- German House Program Director Timothy Malchow.
- Applications for the German House are available on the Foreign Languages and Literatures website and are due late January.
- Spanish House Program Director: Carlos Miguel-Pueyo.
- German House Program Director Timothy Malchow.
Medical Accommodation Housing Timelines
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If you have a CURRENT Housing Special/Medical Accommodation or Access and Accommodations Resource Center (AARC) Accommodation, please complete the Housing Accommodation Confirmation Form you were sent the week of January 13th. This form is due January 31st to ensure we can accommodate your needs next year.
If you do NOT currently have a current Housing Special/Medical Accommodation or AARC Accommodation on file, you will need to complete a Medical Accommodation Provider Supporting Information Form prior to Monday, February 10, and provide it to the AARC. We will then work with the AARC for the next steps of your accommodation.
The form can be found HERE and once completed can be faxed to the AARC’s office 219.464.5086 or emailed to aarc@valpo.edu by your medical professional. You will to complete this process as possible to ensure we can assist you in picking a room that meets your accommodation needs.
Fraternity & Sorority Housing
Sorority women requiring housing in the sorority houses will receive information from their chapter president or designee about the room selection process. Please complete the steps in the list below:
- Talk with your chapter president to let them know you want to live in the house next year.
- Complete the Returning Student Housing Application in your DataVU Self-Service Portal by the deadline (you can also pick your 50/50 meal plan at the same time as well!).
- Ensure you talk with your chapter president to pick your room and roommates. This will be due to the Res Life Office by the middle of February.
- Done! The Res Life Office will work with your chapter president to get your assignment updated.
- Check your email for confirmation of your room assignment and meal plan for next year in April.
- Talk with your chapter president to let them know you want to live in the house next year.
- Complete the Housing Exemption Form in your DataVU Self-Service Portal by the deadline.
- Done! The Res Life Office will confirm your affiliation and approval with the Student Life Office and will then email you with an update in March.
Fraternity men in Kappa Alpha Psi, Lambda Chi Alpha, Phi Delta Theta and Sigma Chi who wish to reside together will receive information from their chapter president or designee about the room selection process. On-Campus fraternity housing will be located on the 4th floor of Memorial Hall. Please complete the steps in the list below.
Don’t Plan on Living in On-Campus Housing?
Students who DO NOT intend to live in campus housing for the 2025-2026 academic year (ex. transferring, studying abroad, living in recognized fraternity houses, graduating, etc.) should visit their Housing Self-Service Portal in DataVU and complete one of the following by February 28th:
The Housing Agreement is a binding agreement that obligates the student to live in University-operated housing for a full academic year. Students are not excused from the Agreement because they reach the age of exemption or have lived on campus for six (6) semesters midyear.
Students are also not automatically excused from the Agreement if they drop below 12 credit hours, other off-campus living units midyear, or wish to commute. Students who wish to change their housing status will need to place a housing exemption request in their Housing Self-Service in DataVU.
Status | Description | Action / Supporting Documentation |
Financial Hardship | Student has experienced a recent and unforeseen financial hardship that significantly impacts their ability to attend the University if not permitted to live off-campus. Financial savings is not considered a valid reason for financial hardship. | 1. Submit a Housing Exemption Application on your Housing Self-Service.
2. Meet with the Office of Financial Aid is required to see if additional aid is available. 3. Submit the Financial Exemption worksheet and email it to Residential Life with any relevant supporting documentation. Clarify as to where you plan to live if granted an exemption. If living at home, the Commuter Student Agreement is required. |
Medical | Student has a diagnosed medical need that cannot be accommodated appropriately within on-campus housing.
The Access and Accommodations Resource Center (AARC) oversees medical housing exemptions. All required documentation should be sent to aarc@valpo.edu. |
1. Submit a Housing Exemption Application on your Housing Self-Service.
2. Submit the Special Housing Accommodations/Housing Policy Exemption Supporting Information form completed by the provider. This form can be faxed to the AARC’s office at 219.464.5086 or emailed to aarc@valpo.edu by your medical professional. 3. Meet with the AARC to review and discuss the request. |
Commuter | Student who lives exclusively in the permanent or primary residence of a parent or legal guardian within 25 miles of the Valparaiso University campus. Owning a secondary residence within 25 miles of campus does not satisfy this requirement. | 1. Submit a Housing Exemption Application on your Housing Self-Service.
2. Gather electronic copies of your drivers license, parent/guardian driver’s license, and current utility bill. Then YOU and your legal parent/guardian will complete the Commuter Student Agreement 3. If necessary, meet with Melissa Healy to discuss commuting. |
Age | Student who is or will be 22-years of age by September 1 of the applicable academic year. | The date of birth is established prior to initial enrollment. |
Children | Student that is a parent of a minor child with whom they will live. | Copy of Birth Certificate required. |
Married | Student is legally married. | Copy of Marriage Certificate required. |
Veteran | Student is a veteran of the United States Armed Forces. | Confirmation from the Office of Financial Aid. |
Recognized off-campus Fraternity House | Student is a member of a fraternity that has an opening in their recognized off campus fraternity house. | Confirmation from Student Life. |
Studying Abroad/ Internship |
Student who is approved to take part in a Study Abroad Program or a required internship. | Confirmation from the Study Abroad office OR Professor. |
Please submit a cancellation form if you are doing/will do one of the following:
- Graduating in May 2025
- Lived 6 semesters on campus
- Withdrawing from the University (please make sure to start the process with the registrar)
- Staying in on-campus housing for 7+ semester and want to move off campus
Please be sure to review the cancellation fees and timeline in the next section so you understand any potential fees that could be assessed.
Because residential life is such an important aspect of the Valparaiso University experience, all undergraduate students are required to live in University-operated housing for six (6) semesters. Exceptions are made for students who will live with a parent or legal guardian at their primary residence and commute from their home.
- Student’s Valpo Student ID Number (student and parent/guardian)
- Digital photo of your drivers license or identification card (student and parent/guardian)
- Digital photo of a current utility bill for address the student will be commuting from (parent/guardian only)
- NOTE: All addressed listed on the above items should match to prove residency.
Click here to complete the Commuter Student Verification Form.
Failure to complete one of these form could result in additional cancellation fees (see below). To check your eligibility, please see the official University Housing Policy on our website. If you have questions regarding your eligibility to cancel your housing, please contact the Office of Residential Life.
- Cancellation on or after the Official Opening Date of the Residence Halls – On and after this date student shall pay and/or be liable for full room charges for the full Academic Year if enrolled in the fall, or for the full room charges for the spring semester if the Contract began in the spring, and the student remains enrolled.
- Returning Student Cancellation of the Upcoming Fall Semester or Academic Year by Stated Deadlines:
- Before February 28 – If a returning student is exempt from on campus housing under section 8 of this contract this Contract, the Contract shall terminate with no penalty.
- March 1 to April 30 – If a returning student is exempt from on campus housing under section 8 of this contract, a $200 late cancellation fee shall be shall be charged against student’s account if student continues to be enrolled.
- May 1 to The Day Prior to the Official Opening Date of the Residence Halls – If a returning student is exempt from on campus housing under section 8 of this contract, a $400 late cancellation fee shall be charged against student’s account if student continues to be enrolled.
Questions?
If you have questions about the Online Housing Registration / Cancellation process, or the terms and conditions for residence hall housing, please contact the Office of Residential Life via email reslife@valpo.edu or by visiting our office located in Harre Union, suite 120.