Room Selection For Current Students: Academic Year 2024-2025

Our eight residence halls and two apartment buildings are home to 1,500 undergraduate students. With a six-semester live-on requirement, all first-year, sophomore, and junior students are required to live in approved University housing. Lankenau and Alumni Halls are predominately first-year students, with the first floors traditionally reserved for upper-class students. Upper-class students reside in Beacon Hall, Guild-/Memorial Hall, Wehrenberg Hall, or the Sorority Housing Complex. Students who have resided for four or more semesters on- campus are eligible for the on-campus apartments, which include the Promenade Apartments.

We anticipate that Brandt Hall will be under renovation during the 2024-2025 academic year and will not be a part of the room selection process. Due to more limited housing inventory, singles may not be available for the 2024-2025 academic year.

View our Residence Halls here.

Students who apply for on-campus housing for Fall 2024 will be arranged in total cumulative credit order with the student with the highest number of credits receiving the highest priority. Cumulative GPA will be used to break ties. For example, a student with 72 credits and a GPA of 3.60 will receive higher priority than a student with 72 credits and a GPA of 3.58. Student housing deposit dates will be used in the event of a tie in GPA, with the earlier deposit date receiving higher priority. Once the list is arranged, students are then assigned a selection date and time.

• Apartment Selection Process: Eligible students will be placed in the Apartment selection process occurring Thursday, February 29 – Friday, March 1 and will receive a selection appointment time on Wednesday, February 28.  Apartment selection will be based on credit hours meaning the person in the group with the most credits hours can pick the apartment and all confirmed roommates will be “pulled” into the apartment as well. Groups will only be eligible and able to select a space if they can fill the entire apartment, all Promenade Apartments are four person occupancy. Students who do not gain an apartment during the selection process will be enrolled in the room selection process after spring break and will be provided with a room selection appointment. 
• General Room Selection Process: Students will be able to view their room selection date and appointment time in their Housing Self-Service Friday, March 22 and will receive an email. Room selection will occur Monday, March 25 – Thursday, March 28. If a student has a roommate selected and confirmed, the person with the earliest appointment time can select the room once it is their appointment time. Students are only able to see available rooms that match their group size. For example, if a student in a two-person grouping, they will only see vacant two-person spaces. At that point, all confirmed roommates will be “pulled” into the room as well.  A student can pick their room on or after their appointment time. Please note new student are released into the system every two minutes so inventory will change as students select.

Students currently participating in overseas programs who are not registered for classes and/or will not have equivalent credits posted to their academic record by February 28, will have 15 credits added to their total for each semester for which it is appropriate. This applies to students in the Cambridge, and Reutlingen programs, among others.

Priority in room selection will be given to individuals who can fill a complete room/suite/apartment as rooms need to be filled to capacity during the selection process. We have a limited inventory of each type of room space, the majority of our inventory consists of double rooms. We encourage students to have multiple back-up plans if their first, second or third choice is not available. Our office will send daily updates throughout the room selection process with what spaces are still available.

If you do not have a mutually matched room roommate, you will need to wait until all students with roommates have selected and the fill room to capacity features has been unlocked. At that time, the system will unlock and allow you to select from any available room. Students who assign themselves to an open room without a roommate will be consolidated with other students on their floor.

Searching for a Specific Roommate?

Students will only be able to search for and request a roommate after that person has also completed the On-Campus Housing Application. If you cannot find your desired roommate, then they need to complete the On-Campus Housing Application.

To find your desired roommate(s) log into your “Housing Self-Service”. Under the Room Selection Tab, select Roommates, you will then be able to search your roommate(s) based on their name. When you find your roommate(s) you will request them which will send them an email notification. Your roommate(s) will need to log into their Housing Self-Service to confirm you as their roommate. All students must be mutually matched to be able to select a space. 

Prior to room selection, please make sure that all roommates in your group are fully matched. If your desired roommate is not a current student at the university, please reach out to reslife@valpo.edu so we can assist you with your specific situation.

If your first room option is not available and you wish to re-group during the room selection process you are able to do so. Please communicate your back-up plans with your potential roommates so all impacted parties are aware. 

If you do not have a roommate in mind, you may search for one via the Advanced Room Selection Search function. Roommate socials will be held in conjunction with residence hall open houses to assist you in finding a roommate in your desired hall. Please see your RA or RLC for events occurring in your building. Residential Life will also maintain a list of students looking for roommates. If you would like to add yourself to this list, you can do so at this link. 

Open Houses and Roommate Socials: 

• Promenade Apartments- Tuesday, February 20, 8:30-9:30 pm
• GM- Tuesday, February 27, 7:30-8:30 pm
• Beacon- Wednesday, February 28, 7:30-8:30 pm
• Wehrenberg- Thursday, February 29, 7:30-8:30

If you have a Housing Special/Medical Accommodation or Access and Accommodations Resource Center (AARC) Accommodation, please go to your Housing Self-Service and complete an application to RESERVE a space in housing. You will also need to contact our office as soon as possible to schedule an appointment.

If you do not have a current Housing Special/Medical Accommodation or AARC Accommodation on file you will need to complete a Medical Accommodation Provider Supporting Information Form prior to Monday, February 12, and provide it to the AARC. We will then work with the AARC for the next steps of your accommodation.

The form can be found HERE and once completed can be faxed to the AARC’s office 219.464.5086 or emailed to aarc@valpo.edu  by your medical professional.

On-Campus Apartments are offered to students who will have lived on-campus for 4 semesters (students who studied abroad during the academic year, your time away will count as semesters lived on-campus) or above upon the completion of the Spring 2024 semester.

• Students interested in living in the on-campus apartments need to complete the On-Campus Housing Application in Housing Self-Service and select and confirm their roommates and apartment mates by Monday, February 26 at 5 pm. 
• Only students who are eligible for On-Campus Apartments, who have reserved a place in housing by Monday, February 26 will be added to the Apartments Selection process and provided an appointment time based on credit hours on Wednesday, February 28.
• The Apartment Selection Process will occur on Thursday, February 29 – Friday, March 1. 
• During your designated appointment time, you may select from the available apartments for you and your confirmed roommate(s).
  • The person with the earliest appointment time can select the apartment. At that point, all confirmed roommates will be “pulled” into the room as well. Students will only be able to select an apartment if their group can fill the entire apartment.
  • Please note groups will only be able to see available apartments for their group size.  Promenade apartments are all 4-person apartments. 
• The number of students interested in the apartments will determine the likelihood of a group receiving one. Not all groups will receive an apartment.
• If no more apartment spaces are available, you will be able to pick an on-campus space during the General Room Selection Process Monday, March 25 – Thursday, March 28. General Room Selection appointment times will be sent on Friday, March 22.
• If you do not receive an apartment through the Apartment Selection Process, an Apartment Waitlist will be available in April. You will receive an email about how to put your group on that waitlist.

Beacon Hall will be part of General Room Selection, which will occur Monday, March 25 – Thursday, March 28. During the General Room Selection Process, groups who wish to reside in Beacon Hall must fill an entire suite.

• Beacon Hall consists of 4-, 6-, and 8-person suites.
• Complete the On-Campus Housing Application in Housing Self-Service and select/confirm all roommates and suitemates by Monday, February 26.
• During your designated appointment time, you may select from the available suites for you and your confirmed roommate and suitemates.
  • The person with the earliest appointment time can select the suite. At that point, all confirmed roommates will be “pulled” into the suite as well.
  • Students will only be able to see and select a suite if their group can fill the entire suite to capacity. There are limited amounts of each size suite. Beacon has the largest inventory of 8-person suites, followed by 6-person, and then 4-person suites.
  • The individual selecting the suite for the group will need to place each individual in a room within the suite, so please have this information ready during your selection time.

• Complete the On-Campus Housing Application in Housing Self-Service by Monday, February 26.
• The faculty of your program will then be in contact with you about your placement.
• The Office of Residential Life will assign you to the space designated by your program director, so you will NOT need to pick a room March 25 – March 28.
• If you have questions, contact your program director:
  • German House Program Director Timothy Malchow.
    • Applications for the German House are available on the Foreign Languages and Literatures website and are due late January.

Sorority women requiring housing in the sorority houses will receive information from their chapter president or designee about the room selection process.

• Complete the On-Campus Housing Application in Housing Self-Service by Friday, February 23.
• Your chapter president will then be in contact with you about your placement.
• Rosters from Chapter Presidents are due to the Office of Residential Life on Friday, February 23 by 5 pm.
• The Office of Residential Life will assign you to the space designated by your chapter president so you will NOT need to pick a room March 25 – March 28.

Fraternity men in Kappa Alpha Psi, Lambda Chi Alpha, Phi Delta Theta and Sigma Chi who wish to reside together will receive information from their chapter president or designee about the room selection process. On-Campus fraternity housing will be located on the 4th floor of Memorial Hall.

• Complete the On-Campus Housing Application in Housing Self-Service by Monday,  February 26.
• Your chapter president will then be in contact with you about your placement.
• Rosters from Chapter Presidents are due to the Office of Residential Life on Friday, February 23 by 5 pm.
  • Once rosters are received the information will be organized by the Office of Residential Life. We will then share housing placement information with Chapter presidents who will make room assignments for the chapter. Housing placement information (rooms provided to chapters) will be shared on Monday, February 26 and will be due by 5 pm Tuesday, February 27.
    • For example, a chapter president provides a roster of six men who wish to reside in on-campus fraternity housing. Residential life would identify a two-person and four-person room. The chapter president would then work with chapter members to assign the six men to the two rooms.
• The Office of Residential Life will assign you to the space designated by your chapter president, so you will NOT need to pick a room March 25 – March 28.

Sophomore and junior men who are members of Phi Kappa Psi, Phi Sigma Kappa, Phi Mu Alpha, Pi Kappa Alpha, Sigma Pi and Sigma Phi Epsilon who currently reside on-campus and plan to live in off-campus fraternity houses should visit Housing Self-Service to cancel their Fall 2024 semester on-campus housing and complete the Fraternity House Agreement by Friday, February 23.

Fraternity presidents will provide a House Roster to the Office of Residential Life by Friday, February 23 by 5 pm. Fraternity Housing Agreements need to be completed by all members living in their respective houses. See your Fraternity President for more information.

• Cancellation on or after the Official Opening Date of the Residence Halls – On and after this date student shall pay and/or be liable for full room charges for the full Academic Year if enrolled in the fall, or for the full room charges for the spring semester if the Contract began in the spring, and the student remains enrolled.
• Returning Student Cancellation of the Upcoming Fall Semester or Academic Year by Stated Deadlines:
  • Before February 28 – If a returning student is exempt from on campus housing under section 8 of this contract this Contract, the Contract shall terminate with no penalty.
  • March 1 to April 30 – If a returning student is exempt from on campus housing under section 8 of this contract, a $200 late cancellation fee shall be shall be charged against student’s account if student continues to be enrolled.
  • May 1 to The Day Prior to the Official Opening Date of the Residence Halls – If a returning student is exempt from on campus housing under section 8 of this contract, a $400 late cancellation fee shall be charged against student’s account if student continues to be enrolled.

Students who will be off-campus on a University recognized program for the Fall 2024 semester must cancel their housing with the University via Housing Self-Service by Monday, February 26. Students participating in an internship or co-op must also provide the Office of Residential Life verification of their off-campus program. All sophomore and junior students who return from off-campus programs at the conclusion of the Fall semester will be required to live in University-operated housing during the Spring 2025 semester.

Housing information for the Spring 2025 semester will be emailed in October to all students in international study programs, co-op, and other University off-campus study programs.

If you will be a sophomore or junior next Fall, but plan to attend a University recognized off-campus program for the Spring 2025 semester, you are required to live on campus for the Fall 2024 semester as per the University Housing Policy.