Capital Planning and Projects
Our project team is in charge of any renovation, construction, or remodeling of spaces on campus as well as office moves. Projects and/or office moves can range in size from individual rooms/departments to entire buildings.
How to Initiate a Project
The majority of projects on campus as well as campus office moves, require departments to fill out a Project Initiation Form (PIF). The Project Initiation Form consists of a Part A and a Part B. Commence by filling out Part A of the form to initiate a new project or office move. Your request will be reviewed by a committee and you will be notified of an approval or denial.
Once the project and/or office move is approved, the submitter will receive an email asking them to complete Part B of the form. Both the project/office move Part A and Part B can be found at the links below.
A presentation to the Campus Planning and Space Allocation Committee may be required.
You will receive email communications acknowledging receipt of the request as well as other information pertinent to the project.
Questions regarding these forms or the project/office move process can be directed via email to fm.planning@valpo.edu
Project Management Process
A five phase process is followed in the course of completing a campus project:
1. Initiation: The main objective of the Initiation Phase is to document a client’s project concept, develop an estimated cost to complete, and develop a proposal which then seeks approval, prioritization, and scheduling of the project.
2. Planning: In the Planning Phase, the Project Manager and project leads work with the team to create the project description, scope, roles and responsibilities, budget, and when the work will be performed.
3. Execution: The execution phase of a project entails developing a project schedule, coordinating contractor tasks, communicating with all parties involved, and completing the scope of work.
4. Monitoring / Performance: The monitoring / performance phase of the project management lifecycle consists of completing and managing the tasks required for the original scope of work. In this phase the project is also monitored and adjusted to accommodate project scope changes or adjustments.
5. Closing: The purpose of the closing phase of a project is to verify all steps are complete and satisfactory to the project client and owner. Project completion and details are communicated to all project stakeholders. A review of the success and challenges throughout the project is conducted with the project team. Lastly, all closeout documentation is collected and archived for future reference.
Signage
The FM Capital Planning team also handles requests for signage. If the signage pertains to the interior or exterior of the building, a work order should be placed indicating the need. Outdoor signage as it relates to campus grounds is handled by the Landscape and Grounds team by submitting a work order as well.